Faculty Appraisal System

How it is Used in Faculty Appraisal

• Mandatory Requirement: The system is required for the promotion and career advancement of teachers as per the Gazette of India notification dated March 1, 2019.

• Comprehensive Data Collection: It gathers data from multiple stakeholders—including students, Heads of Departments (HODs), and principals—to create an overall performance evaluation (360-degree view).

• Key Performance Indicators (100-point scale): The final score is based on six key parameters:

  1. Teaching Process: (Max 20-25 points) - Self-reported data on classes held.

  2. Student Feedback: (Max 20-25 points) - Evaluation of teaching skills by students.

  3. Departmental Activities: (Max 20 points) - Contributions to the department, reviewed by the HOD.

  4. Institute Activities: (Max 10 points) - Roles assigned by the principal.

  5. Annual Confidential Report (ACR): (Max 10-20 points) - Overall, annual performance.

  6. Contribution to Society: (Max 10 points) - Outreach activities.

• Digital Platform: AICTE has partnered with Smart Cookie (Protsahan Bharati) to provide an online portal/app to collect this feedback.

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Purpose in Appraisal

• Promotion & Increments: The aggregated data is used by management to determine faculty promotions and salary increments.

• Performance Improvement: It acts as a guide to help teachers enhance their teaching skills and identify areas for improvement.

• Transparency: It is used for regulatory compliance and ensuring fairness in the appraisal process.

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The AICTE 360 Degree Feedback System uses a standardized set of 14 objective questions for student feedback and a specific portal for faculty to submit their self-appraisal data.

Student Feedback Questionnaire

Students rate faculty on a scale (typically 1–5, from "Poor" to "Excellent") across the following key areas:

• Syllabus Coverage: Has the teacher covered the entire prescribed syllabus?

• Beyond Syllabus: Has the teacher covered relevant topics beyond the standard syllabus?

• Teaching Effectiveness:

  • Technical/Course content quality.

  • Communication skills of the faculty.

  • Effective use of teaching aids (ICT, models, etc.).

• Course Delivery: Pace at which the course content was covered.

• Student Engagement:

  • Motivation and inspiration provided to students to learn.

  • Support for skill development (practical demonstrations, hands-on training).

• Clarity & Feedback:

  • Clarity of expectations from students.

  • Regularity of feedback provided on students' progress.

• Availability: Willingness to offer help and advice to students outside of class.

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Faculty Self-Appraisal Upload Process

Faculty members must upload their data via the Smart Cookie Portal or the dedicated mobile app.

Step 1: Access & Login

• Credentials: Use the Institute ID (AICTE Permanent ID), registered Email ID, and the password provided via email/SMS.

• First Login: You will be prompted to accept terms and conditions and change your default password.

Step 2: Teaching Process Data

• Navigate to AICTE Feedback Details > Teaching Process.

• Click Add, select the Subject and Semester.

• Enter the number of Scheduled Classes and Actually Held Classes.

• Note: Scheduled classes must be greater than or equal to actual classes.

Step 3: Contribution to Society

• Go to AICTE Feedback Details > Contribution to Society.

• Select the specific activity (e.g., Blood Donation, Literacy Camp, Tree Plantation).

• Upload Evidence: Attach a supporting image or PDF (office order/official communication) as proof of the activity.

Step 4: Submission & Review

• Once submitted, records are displayed on your dashboard for review.

• The final 360-degree report is generated by aggregating your inputs with feedback from students, HODs, and the Principal.

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The credit points for Departmental and Institute Activities are calculated based on the specific responsibilities assigned to you by your Head of Department (HOD) or Principal. Points are generally awarded per semester for each unique role held.

1. Departmental Activities (Max 20 Points)

This section covers academic and administrative duties within your specific department.

• Calculation: You earn 3 points per semester for each assigned activity.

• Eligible Activities:

  • Lab In-charge (Lab I/C)

  • Time Table Coordinator

  • NBA or AICTE coordination work

  • Handling sponsored projects or consultancy

  • Editing the departmental newsletter

• Requirement: Each activity must be backed by a formal Office Order issued by the HOD

2. Institute Activities (Max 10 Points)

These are responsibilities that serve the entire institution rather than just one department.

• Calculation: You earn 5 points per semester for each assigned activity.

• Eligible Activities:

  • Head of Department (HOD)

  • Dean or Coordinator (IQAC, Exam, etc.)

  • Warden of a hostel

  • Training and Placement Officer (TPO)

  • Estate Officer

• Requirement: These must be supported by an Office Order or official communication from the Head of the Institute (Principal/Director).

3. Annual Confidential Report (ACR) (Max 10 Points) 

While not a "calculated" activity in the same way, your ACR score is determined by the Principal based on a grading scale:

• Extraordinary: 10 Points

• Excellent: 9 Points

• Very Good: 8 Points

• Good: 7 Points

• Satisfactory: 6 Points

• Poor: 0 Points

Note on Conversions: After all individual category scores (Teaching, Student Feedback, Departmental, Institute, ACR, and Society) are summed out of 100, the total is converted to a 10-point scale for the final appraisal report.

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